Have you received a ‘Notice of Unsatisfactory Academic Progress (NoUAP)’ or 'Notice of Hearing' email?  Continued enrolment in your course depends on passing enough subjects. At the end of each semester, the University examines the marks of students to see if you are passing enough subjects to eventually get your degree. This is called Academic Progress Review, and it is done by the Academic Progress Committee (APC) in each faculty.  Depending on your situation, the following requirements may apply to you. Click on the ‘Make an Appointment’ button to book an appointment with an Advocate.

Why come to Student Advocacy and Support for help?

Student Advocacy and Support is run independently of the University by the Student Association. We assist Clayton or Parkville-enrolled undergraduate students. Our focus is the student, not the interests of the University. Student Advocacy and Support is available all year to help with student queries and issues, and staff are highly conversant with University policy and procedures. During the Academic Progress Review period we offer an extended service with Student Advocacy and Support Advisors who are well trained and experienced in all exclusion-related matters.

The criteria to receive a NoUAP are:

• failure of 50% or more of your subjects for 2 semesters; and/or
• failure of a subject you have failed before; and/or
• failure to meet a compulsory course requirement (varies per course/faculty) eg professional placement /literacy & numeracy test; and/or
• have not met the enrolment conditions set in the previous review period; and/or
• failure to successfully complete at least half, 2/3 or ¾ of the credit points required for the course within the same fraction of the maximum course duration.

For full details on Academic Progress, click here.

Level 1: Advice

When you fail one or more units but do not meet any of the Notice of Unsatisfactory Academic Progress (NoUAP) criteria.

• What You Need to Do: You'll be sent an email with a link to the "My Progress and Support tool" which you are encouraged to complete.
• What We Can Help You With: If you want to discuss your academic progress, want advice about your studies or need help with completing the "My Progress and Support tool", please feel free to make an appointment with us.

Level 2: Monitoring

When you have met one or more of the Notice of Unsatisfactory Academic Progress (NoUAP), but did not meet any of those criteria in the previous review period.

• What You Need to Do: You'll be sent an email with a link to the "My Progress and Support tool" which you are required to complete. You may also be asked to attend a course progression meeting.
• What We Can Help You With: If you need help with completing the "My Progress and Support tool", need assistance preparing for your course progression meeting or would like us to attend your course progression meeting as your support person, please feel free to make an appointment with us.

Level 3: Intervention

When you have met one or more of the Notice of Unsatisfactory Academic Progress (NoUAP) criteria for a second consecutive review period, or you have failed to complete a compulsory course requirement.  Risk level 3 is also assigned when you have failed to comply with past enrolment conditions set in the previous review period, or if you have failed a compulsory unit two or more times.

• What You Need to Do: You'll be sent an email with a link to the "My Academic Progress Response tool" which you are required to complete. You may also be asked to attend an Academic Progress Committee (APC) hearing.
• What We Can Help You With: If you need help with completing the "My Academic Progress Response tool", need assistance preparing for your APC hearing or would like us to attend your APC hearing as your support person, please feel free to make an appointment with us. To get started, please write a letter in Word, click here: How to write a letter for guidance on your letter, and send it to us at your appointment.
• Do you have a Hearing? Here are Hearing Hints to help you prepare.

*** Consequences for failing to respond to a NoUAP Risk Level 3 ***

If you do not respond to the Notice asking you to fill out and submit My Academic Progress Response, you may receive a notice of exclusion with no automatic right of appeal. The only recourse available is to write to the Dean of the Faculty and request that they exercise their discretion to refer the matter back to the APC. The letter will need to set out the exceptional circumstances that led to you not responding to the NoUAP Risk Level 3

For more information about the assistance Student Advocacy and Support can provide, please visit this page.